What you need to know about parental leave

This resource has been provided by an expert lawyer at Long Saad Woodbridge – adaptive and progressive lawyers for any situation.

First published on October 28, 2022
Last updated January 16, 2024

Many employers do not know what their obligations are about parental leave. Recent amendments to the Fair Work Act now also need to be considered. It is timely to update you on employer’s obligations about parental leave.

Currently, under the Fair Work Act, obligations on employers include the following:

52 weeks unpaid leave

Employers must provide up to 52 weeks of unpaid parental leave for employees (including part-time employees) who have completed at least 12 months of continuous service with their employer. For casual employees to be entitled to this leave the employee must be a long term casual employee of the employer immediately before the date of birth or placement of the child. A long term casual employee is one that has been employed by the employer on a regular and systematic basis for a sequence of periods during the last 12 months.

Case Study: Tom is a director of an accounting firm that employs a number of staff in casual, part time and full time positions. Tom has recently been informed that Sally, a junior accountant employed on a full time basis, is 3 months pregnant and is looking to take some time off when the baby arrives.

Employees are required to give at least 10 weeks’ notice to employers of the request for parental leave. In addition, employees who are entitled to the 52 weeks unpaid parental leave have the right to request an extension of the first 52 weeks for up to a further 52 weeks. Such additional leave must be requested in writing and must be given to the employer at least 4 weeks before the end of the first agreed parental leave period.

By giving notice of her intention to take parental leave at this early stage of the pregnancy, Sally has satisfied the 10 week notice period and is entitled to 52 weeks unpaid parental leave.

Recent amendments to the Fair Work Act.

As of 27 November 2015, employers cannot refuse an employee’s request for additional parental leave unless the employee has been given “a reasonable opportunity to discuss” the request. A “reasonable opportunity to discuss” isn’t defined in the Fair Work Act but you should take it to mean a face to face meeting, telephone call or video conference. Following discussion with the employee, an employer may only refuse such a request on “reasonable business grounds” and must provide written reasons for the refusal. The total period of parental leave available under the Act is 104 weeks.

6 weeks prior to the expiry of her 52 weeks parental leave, Sally wrote to the firm requesting an additional 52 weeks of parental leave to commence immediately after the first 52 week period. Tom responded to Sally by dismissing the request without providing any reasons and without providing Sally with any opportunity to discuss the request.The firm is in breach of its obligations under the Fair Work Act as Tom did not provide Sally with a “reasonable opportunity to discuss” and did not provide “reasonable business grounds” for the refusal.

Right to return to pre-parental leave position

Once the parental leave period is over, the employee is entitled to return to their pre-parental position or, if that position no longer exists, an available position for which the employee is qualified and suited, nearest in status and pay to the pre-parental leave position. Employers should be mindful that a pre-parental leave position will not be considered to “no longer exist” purely because a replacement employee has been engaged. In cases where a role has simply been given to someone else, if you don’t give a suitable work to the returning employee, that person may be able to seek damages for reinstatement in the Fair Work Commission which could become costly for employers.

Right to be transferred to a safe job

Before the parental leave period even commences, pregnant employees have the right to be transferred to a safe job if her current job is considered unsafe due to pregnancy-related risks arising from the position. In cases where there are no appropriate safe jobs available, pregnant employees are entitled to take paid ‘no safe job leave’ for the period during which they are at risk.

Special maternity leave

In addition to the right to be transferred to a safe job, pregnant employees are also entitled to unpaid special maternity leave for any period of time in which they are unfit for work due to prescribed pregnancy related reasons that arise prior to their nominated departure for the pregnancy.

Flexible working arrangements

When returning to work from parental leave, employees have a statutory right to request part-time work or to make a request for other flexible working arrangements in order to assist with their caring responsibilities. Examples of flexible working arrangements include changes to:

  • hours of work (e.g. changes to start and finish times);
  • patterns of work (e.g. split shifts or job sharing); and
  • locations of work (e.g. working from home).

An employer must respond to a request, in writing, within 21 days of receiving the request. An employer may only refuse requests for flexible working hours on “reasonable business grounds”. Although what constitutes reasonable grounds must be determined on a case-by-case basis, reasonable business grounds may often include:

  • the requested arrangements are too costly;
  • other employees working arrangements can’t be changed to accommodate the request;
  • it’s impractical to change other employees working arrangements or hire new employees to accommodate your request; or
  • the request would result in a significant loss of productivity or have a significant negative impact on customer service.
Prior to returning to work, Sally requested that she work from home 1 day per week in order to pick up the baby from childcare early. In order to perform her role from home the firm will need to install a computer software system in Sally’s house which will cost the firm $15,000.00. This cost to the firm would likely constitute “reasonable business grounds” for refusing Sally’s request. 

The firm’s exposure if it doesn’t comply

If the firm does not comply with the Fair Work Act provisions on parental leave, it may be required not only to pay damages to your employee but also heavy penalties under the Fair Work Act.  These penalties could amount to over $50,000.00 for one single breach. Accordingly, it is important to seek legal advice from an experienced employment lawyer if you are considering refusal of a request for an extension of parental leave, flexible working arrangements, special maternity leave or transfer to a safe job or if you intend to employ your returning employee in a position other than the position the employee was employed in before going on parental leave.

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SMSF

  1. If you are not a resident of NSW and your estate is likely to be challenged when you die, do you need to keep your SMSF member benefits on your death from being part of your estate?
  2. If you are a single director and shareholder of the corporate trustee of the SMSF, ensure that operational and management decisions of the SMSF company trustee can continue to be made between the date of your death and before a grant of probate (for example, sell assets of the SMSF such as listed securities or land) – THIS CAN BE VERY IMPORTANT
  3. Ensure control of your SMSF is left in the hands of people you trust when you do not have that trust in the other members of the SMSF
  4. Manage who controls the SMSF after your death if the members of the SMSF are other than you and your spouse
  5. Provide for the ongoing control of your SMSF if you and your spouse are the only members, and you do not trust your spouse to control and manage the SMSF how you would like after your death 
  6. ​Provide for who controls your SMSF when you and your spouse are not resident in Australia and when you left Australia, you intended to be absent from Australia for more than 2 years
  7. ​Be bound to pay your SMSF member benefits on your death to a nominated person allowed by our superannuation laws, being your surviving spouse, your child or person with whom you are in an interdependency relationship
  8. ​Be bound to pay your SMSF member benefits on your death to your estate so it can then be gifted under your will to someone other than those permitted by our superannuation laws, being your surviving spouse, your child or person with whom you are in an interdependency relationship
  9. ​Ensure that your direction to the SMSF, about your pension reverting when you die to your spouse (or your children or someone with who you are in an interdependency relationship), is binding on the SMSF
  10. ​Ensure that the right to receive your SMSF pension benefits passes to your surviving spouse without your surviving spouse being able to cash all of the pension benefits before they die
  11. ​Pay your SMSF member benefits on your death in a tax effective way and your will to otherwise allow for what you want to happen with your assets when you die
  12. ​Provide a safety mechanism in your will for what happens if your SMSF member benefits are not paid as you planned
  13. ​If you have not made and do not want to make a binding death benefit nomination, allow your surviving spouse to pay all of your SMSF member benefits to themselves without being subject to challenge by your children
  14. ​Update its trust deed to ensure maximum flexibility in complying with the taxation and superannuation laws
  15. ​Change its trustee
  16. ​Comply with the superannuation laws about putting in place or updating an investment strategy
  17. ​Comply with the superannuation laws about borrowing money to purchase an asset
  18. ​Comply with the superannuation laws about leasing any of its business real property to a related party
  19. ​Comply with the superannuation laws about purchasing business real property from a related party including without paying market rates of stamp duty
  20. ​Comply with the taxation and superannuation laws when a party with whom the SMSF is making an investment or transacting, in some way, is not dealing with the SMSF at arm’s length

What is a testamentary trust?

A testamentary trust is any trust created under a will and it only comes into existence on the death of the willmaker.
  1. A testamentary trust is created where assets are given to a party:
    • on the condition that the party does something in return for the gift made to them; or
    • to control (ie the trustee) on certain terms and conditions for a range of beneficiaries, which can include the trustee.
  2. Normally, when speaking of testamentary trusts, people are referring to the latter of those 2.
  3. If you use a testamentary trust, instead of making gifts directly to a beneficiary for their personal benefit, you normally make them to a trust controlled by the beneficiary or another party, as trustee, for a class of eligible beneficiaries including the person to whom you made the gift.
  4. That trust is normally like a family discretionary trust.
  5. By making a gift to a trust, it can be used to:
    • protect against the waste of assets;
    • protect assets and assist a person with a disability or other special need;
    • protect against betrayal by a surviving spouse who does not pass the assets on in the way that was previously agreed;
    • protect assets in the case of bankruptcy and marriage breakdown and challenges to the will of a surviving spouse who remarries or against another beneficiary.
  6. The trust can be optional, so a gift can be taken either personally by the beneficiary or through the trust that the beneficiary can control (unless the willmaker wants to force a testamentary trust outcome on the beneficiary).
  7. Optional trusts permit flexibility in deciding which assets go into the trust and which do not.
  8. In the case of husband and wife wills, it is best to create a trust for each child so that control of a separate trust can eventually be passed on to each child after the death of both parents.  You can even set it up so that a testamentary trust can be created for each child of a child.
  9. In the case of a husband and wife, as the trustee, the survivor of them can control the trusts until the later death of both of them, when control can pass to each child for their own trust.
  10. Until the death of both the husband and wife, the survivor of them, their children and their families would each be an eligible beneficiary of those trusts (but each child would benefit from separate trusts).
  11. The trustee decides which eligible beneficiaries get any income or capital of the trust.
  12. After the later death of both the husband and wife, subject to the wording of the trust, each child will control the trust assets that are set aside for each child and the child then decides which beneficiaries of their trust will share in the income and capital of that trust.

Subject to any future tax changes, income on trust assets can be streamed tax effectively.  If you simply gift assets directly to your children for their use, tax effective income streaming is not possible and more tax will probably be paid as a result on the income from the investment of the gift.

Guardianship appointment

Does your guardianship appointment need to do any of the following?
  1. Appoint a substitute person as your guardian if for any reason the person you appoint cannot fill the role?
  2. Allow multiple guardians to act together or alone?
  3. Provide a mechanism for resolution if multiple people you appoint as your guardian cannot agree on something?
  4. Leave instructions that are binding on your guardian about end of life decisions, like remaining in your home as along as possible, dignity in death being important to you and if your doctor advises that administration of care is not going to do deliver an outcome, withholding care?
  5. Allow for organ donation?

Power of attorney

Does you power of attorney document need to do any of the following?
  1. Appoint a substitute person as your attorney if for any reason the person you appoint cannot fill the role?
  2. Provide that the powers of the person you appoint as your attorney only start when you lose your mental capacity?
  3. Provide that the powers of the person you appoint as your attorney continue if you lose your mental capacity?  This is often why you are doing a power of attorney document in the first place but if you want this to happen, your power of attorney document must state this.
  4. Permit your attorney to use their powers to benefit not just yourself but your spouse and children and possibly other family members and companies and trusts in which you have an interest?
  5. Allow multiple people you appoint as your attorney to act together or alone?
  6. Provide a mechanism for resolution if multiple people you appoint as your attorney cannot agree on something?
  7. Allow your attorney to delegate their authority if that is ever needed?
  8. Permit your attorney to manage your superannuation benefits?
  9. Permit your attorney to manage your digital assets?

Will

Does your will need to do any of the following?
  1. Manage assets given to a child where that child is a spend thrift and not good at managing money?
  2. Manage assets given to a child where that child suffers a disability and is not able to manage money?
  3. Protect assets given to a child where that child has a problem with mental illness, drugs, alcohol or gambling and not able to manage money well?
  4. Have a contract in it by which your spouse (also read spouse as a defacto) cannot change their will during your life without reference to you and after your death, without reference to your children?  This protects wealth for your children.
  5. Have a contract in it by which your spouse agrees to have a pre-nuptial agreement if 1 of you dies and the survivor has a new relationship?  This protects wealth for your children.
  6. Have an optional flexible testamentary trust structure that protects your assets after you die if the assets are given to your spouse and your spouse is a bankrupt when you die or becomes a bankrupt after you die?
  7. Have an optional flexible testamentary trust structure that protects your assets after you die if the assets are given to a child and your child is a bankrupt when you die or becomes a bankrupt after you die?
  8. Have an optional capital protected testamentary trust structure that protects your assets from Family Court claims after you die if assets are given to your spouse who re-partners after you die and later separates?
  9. Have an optional capital protected testamentary trust structure that protects your assets from Family Court claims after you die if assets are given to a child whose relationship breaks down?
  10. Have an optional capital protected testamentary trust structure that protects your assets after you die if you give assets to your spouse who re-partners after you die and your surviving spouse’s will is challenged by their new life partner because your surviving spouse’s will does not make adequate provision for the new life partner?
  11. Have an optional capital protected testamentary trust structure that protects your assets after you die if the assets are given to a child and the child’s will is challenged after they die because not enough provision is given by your child to their spouse?
  12. Give tax advantages to your surviving spouse and/or children in the use of the income from the investment of gifts that you make to them?
  13. Give your surviving spouse and/or children the option to access those tax advantages through a tax effective and flexible testamentary trust that comes into existence on your death?
  14. Make a gift to get equality between your children that evens things up if before you die you have given more to 1 or more children than you have to another or others of them?
  15. Stagger the time at which a child takes control of their gift under your will (eg 15% at 25, 35% at 30 and 50% at 25?  Until then, it can still be used for their benefit.
  16. Leave your superannuation entitlements to the person you want to leave them to and possibly tax effectively to your spouse, minor children, financial dependents or inter-dependents?

Note: Normally, this cannot happen until those superannuation entitlements are paid by the superannuation fund trustee to your legal personal representative (ie your executor) when it is only then that they form part of your estate.  A binding death nomination is what is required to force your superannuation entitlements to be paid to your executor and then your will can provide for what happens next with them.

Which trust service to use?

If you want your estate planning to help you manage the risks that relate to the passing of wealth on death or to allow your beneficiaries to tax effectively use the wealth that you give to them, you want our standard service (testamentary trust will), not our simple service (non testamentary trust will).

Our Standard service (testamentary trust will) deals with risks 3 to 7 of the 7 risks to the passing of wealth on death

Do any of these apply to you?

Risk 3 – SPECIAL NEED of a beneficiary – what if an intended beneficiary develops a drugs, alcohol, gambling or mental illness problem before they take control of their gift?

Risk 4 – BANKRUPTCY of a beneficiary – what if your intended beneficiary is bankrupt when you die or becomes a bankrupt after you die having inherited assets from you?

Risk 5 – BETRAYAL by surviving partner – will your surviving partner change their will after your death and disinherit your children or other intended beneficiary?  Will they give the wealth away?

Risk 6 – DIVORCE of a beneficiary – what if a relationship of a beneficiary breaks down (including a new relationship of your surviving partner after you die or a new relationship of a child)? Will the assets that you leave them be exposed in a claim by their partner?

Risk 7 – DEATH of a beneficiary – What if a beneficiary dies and their partner or children challenges their will as the deceased has not made adequate provision for their surviving partner or children?

Will the assets that you intend to leave your surviving partner or children be exposed in a claim by their partner or children?

If you need a solution for risks 1 and 2, you will need to discuss that with us separately.

Risk 1 – SPENDTHRIFT – what if an intended beneficiary is not good at managing money and you want to protect them against that?

Risk 2 – SPECIAL NEED of a beneficiary – what if an intended beneficiary has a physical and/or intellectual disability that means they are not able to manage the wealth themselves?

TAXATION

Our testamentary trust will service does the following things for you:

  1. Gives your surviving spouse and children or other intended beneficiary tax advantages after you die in the using of the personal wealth that you want to leave to them.
  2. Gives your surviving spouse and each child or other intended beneficiary the option after you die to access those tax advantages through a tax effective and flexible trust that can come into existence on your death.
  3. Gives your surviving spouse and each child or other intended beneficiary the option after you die to access those tax advantages through a tax effective and capital protected trust that can come into existence on your death.

ADDITIONAL BENEFITS

Our testamentary trust will service also does these further things for you:

  1. Makes an allowance after you die that may be required to get equality between your children because during your life you have given more to one or more of them than to the others.
  2. Transfers control of your companies and trusts after you die to your surviving spouse and eventually to your children but so that a majority of your children cannot do the wrong thing by a minority of them, where decisions need to be made by unanimous resolutions.
  3. Staggers the timing for the passing of control after you die of the gifts you intend for your beneficiaries so that the beneficiaries do not get control of too much wealth too soon.
  4. Gives you the knowledge of what housekeeping needs to be done so that you can make sure that assets pass as you want and you can maximise the risk and taxation benefits of using testamentary trusts after you die.

If you don’t want the above things from your estate planning, our non testamentary trust will service and more cost effective estate planning solution will do what you need.

If you are undecided about which of our services to use, as a guide, if you have between $1,000,000 and $2,000,000 of personal wealth, the risk management and taxation benefits that form part of our testamentary trust will service provide a very powerful estate planning solution.  That is a guide only, as amounts of up to $1,000,000 can also do that.  Those amounts include wealth that may arise from superannuation, including life insurance inside superannuation and they include wealth that may arise from life insurance from outside of superannuation.

The 7 risks of effective estate planning

The 7 risks in effective estate planning are the 3S’s, 2B’s and 2D’s.

Risk 1

SPENDTHRIFT – what if an intended beneficiary is not good at managing money and you want to protect them against that?

Risk 2

SPECIAL NEED of a beneficiary – what if an intended beneficiary has a physical and/or intellectual disability that means they are not able to manage the wealth themselves?

Risk 3

SPECIAL NEED of a beneficiary – what if an intended beneficiary develops a drugs, alcohol, gambling or mental illness problem before they take control of their gift?

Risk 4

BANKRUPTCY of a beneficiary – what if your surviving spouse, child or intended beneficiary is bankrupt when you die or becomes a bankrupt after you die having inherited assets from you?

Risk 5

BETRAYAL by surviving spouse – will your surviving spouse change their will after your death and disinherit your children or other intended beneficiary?

Risk 6

DIVORCE of a beneficiary

What if your surviving spouse forms a new relationship and it breaks down?

Will the assets that you intend to eventually pass to your children be exposed in a claim by your surviving spouse’s new partner?

What if a relationship of your child or other nominated beneficiary breaks down? Will the assets that you leave them be exposed in a claim by the partner of your child or intended beneficiary’s partner?

Risk 7

DEATH of a beneficiary

What if your surviving spouse forms a new relationship and on their death, their new partner challenges their will as your surviving spouse has not made adequate provision for their new partner?

Will the assets that you intend to eventually pass to your children be exposed in a claim by your surviving spouse’s new partner?

What if your child dies and their partner challenges their will as they have not made adequate provision for them? Will the assets that you leave them be exposed in a claim by your child’s partner?

Instead of getting worked up about the 7 risks of passing wealth on death and spending a lot of time talking about things that don’t matter to you, we find the ICADI acronym a useful tool.  It goes like this:

  • IDENTIFY it – what is the risk.
  • CARE – do you care about it?  If not, forget about it and move on. If yes, does it concern you enough to want to do something about it?
  • ANALYSE – if you do care enough to do something about it, you need to analyse the solutions to deal with it.
  • DECISION – after knowing what the solution is and what you can do about it, are you prepared to restrict your intended beneficiaries as is required to protect against the risk?
  • IMPLEMENT – if you are, the solution can be put in place.

The 7 rules of effective estate planning

We suggest you use these rules unless there is a good reason not to. The EATSTYR acronym is how we remember them.

Rule 1

The golden rule is to manage EXPECTATIONS / EDUCATION.  When the time is right, you should tell your family what you have done and why to avoid unexpected outcomes, which are a very common cause of disharmony in managing wealth after a death.  Tell them and tell them often, as people have a great capacity to forget things.

Rule 2

There is no correct ANSWER – it is about making informed decisions.

Rule 3

TRUST MODEL – unless there are good reasons not to, trust those that will be in control of your wealth while administering your estate if you lose your capacity or when you die. 

Also, trust those that you will give your wealth to when you die to get it right.

Rule 4

We only hear of the bad cases about the managing and passing of wealth on loss of capacity and death – do you want to box at SHADOWS?  Normally it happens very smoothly, so why complicate things on the basis of what is not likely to happen?

Rule 5

Keep your will as flexible as possible – estate planning is as much as possible about creating flexibility and TAX planning opportunities unless there are reasons not to.

Rule 6

There are hundreds of YEARS of law that relate to the estate planning process and so we do not need to be too prescriptive about how we want it all to work unless the plans require something more specific (eg the application of capital and income for the benefit of a minor beneficiary where the beneficiary’s parents die prematurely).

Rule 7

Estate planning is not set and forget.  Don’t try to be too long range.  Regularly REVIEW your circumstances and documents.  Each year when you do your tax is a good reminder for this incredibly important need.

Despite this, our commitment to you is to give you something that is quite long range providing your circumstances don’t change substantially.

The 5 stages of effective estate planning

There are normally 5 stages to effective estate planning.

Stage 1

The Fact Find

This is where you tell your lawyer about yourself (and where relevant, your family) so that your lawyer can make sure that when you lose your capacity or die, your assets will be managed / passed in the way that you want – this includes telling your lawyer what are your:

  • personal assets – those held in your personal name or jointly with another party such as your home, shares, bank accounts, personal life insurances outside superannuation; and
  • non personal assets – those that you don’t own personally such as in a company, trust or superannuation fund, including life insurances held inside superannuation.

Stage 2

Your power of attorney and guardianship appointment

Stage 2 is potentially going to be more important to you much earlier than your will.

This is where you provide for what happens if you lose your mental capacity, by setting up an enduring power of attorney and guardianship appointment.

Stage 3

What happens when you die, including with your assets

In this stage, you tell your lawyer what you want in your will including what you want to happen with your assets when you die.

At this stage, you should not worry about the risks that are dealt with in stage 4.  Just say what you want to happen with your assets when you die and then in stages 4 and 5, you can work out how to make it happen.

Stage 4

Shaping the estate plan and the will

In stage 4, you tell your lawyer how to structure what you want to happen when you die.  You will normally choose whether you want testamentary trusts and if so, whether you want asset protection measures included in them.

This stage is all about how testamentary trusts and other protective measures can save tax and protect assets against the risks that need to be considered when passing wealth on death.  See the risks referred to later in this document and in separate documents that we can supply that will explain the risks.

Stage 5

Your housekeeping

You need to ensure that all of your assets [personal assets and non personal assets] and the entities that own the non personal assets are structured in a way that will permit your wealth to pass as you intend when you die.  In this stage, your lawyer can tell you what needs to be done to make this happen.

Simply having a will doesn’t mean that assets pass as you want and need them to.  You still need to do your housekeeping, particularly if you want to maximise the tax saving and asset protection opportunities that can be provided to you with a well structured will and estate plan.

What is effective estate planning?

Learn the difference between effective estate planning and leaving it to chance.

Effective estate planning is simply:

  • effectively preparing for your loss of mental capacity before you die by setting out:
    • who is to manage your assets; and
    • what is to happen with your personal care; and
  • effectively preparing for what is to happen when you die, particularly with your wealth.

Effective estate planning is about much more than preparing a simple document from the post office or newsagent.

Effectively preparing for your loss of capacity and death is about much more than purchasing and signing an online document or a $100 document kit from the newsagent.

Every day you protect and care for yourself and your family.  If you want to protect and care for your family, their assets and their future if you lose your capacity or die, you need an effective estate plan.

Apart from signing a carefully considered will, power of attorney and guardianship appointment, an effective estate plan minimises the risks to your family’s wealth and/or maximises the taxation benefits for your family if you lose your capacity or die.  That is what our effective estate planning service will do for you.

You will not be able to do those things by purchasing and signing an online will, power of attorney and guardianship appointment or a $100 document kit from the newsagent.