New Pharmacies & Relocations – What is required?

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First published on October 28, 2022
Last updated October 28, 2022

The operation of pharmacy businesses is highly regulated in Australia on a Federal, State and Territory level. It is therefore critical that you are aware of your legal obligations when opening and operating a pharmacy business. Whether you wish to relocate your pharmacy, reconfigure the size of your pharmacy or open a new pharmacy, you will require the approvals of both the relevant State’s Pharmacy Council or Board and the Department of Health. Each Pharmacy Council or Board has their own application forms and different timeframes and procedures apply when it comes to required documentation and inspection of the proposed pharmacy premises. The main purpose of the relevant Pharmacy Council or Board is to ensure that the new or resized pharmacy premises are compliant with the rules and regulation applicable in the relevant State and Territory. On top of this, it is the obligation of the relevant Pharmacy Council or Board to ensure that the proposed ownership structure of the pharmacy business is compliant with the Health Practitioner Regulation National Law as applicable in each State and Territory. The Department of Health, on the other hand, regulates the provision of pharmaceutical benefits from a pharmacy business. This is done on a Federal level and approvals granted by the Department of Health are subject to the Pharmacy Location Rules. In most cases the Department of Health refers the assessment of applications for the supply of pharmaceutical benefits to the Australian Community Pharmacy Authority (ACPA). Before the ACPA makes a recommendation to the Department of Health whether or not to approve the pharmacy for the supply of pharmaceutical benefits, the ACPA will review the application itself along with all supporting documents. In the event that some supporting documents are missing or are inconclusive, the application may be rejected or deferred. What are the Pharmacy Location Rules? The Pharmacy Location Rules (Rules) are a set of items which set out specific and general requirements that you need to comply with if you seek approval for the supply of pharmaceutical benefits from pharmacy premises. The items under which an application may be made are as follows:

  • Item 121: Expansion or contraction
  • Item 122: Relocation within a designated complex
  • Item 123: Relocation within the same town (10 km)
  • Item 124: Relocation up to 1 km
  • Item 125: Relocation of 1 to 1.5 km
  • Applications to establish a new pharmacy
  • Item 130: New pharmacy (at least 1.5 km)
  • Item 131: New pharmacy (at least 10 km)
  • Item 132: New additional pharmacy (at least 10 km)
  • Item 133: New pharmacy in a small shopping centre
  • Item 134: New pharmacy in a large shopping centre with no approved premises
  • Item 134A: New additional pharmacy in a large shopping centre with approved premises
  • Item 135: New pharmacy in a large private hospital
  • Item 136: New pharmacy in a large medical centre

Each of these items have specific requirements you will need to satisfy in order to be granted an approval for the supply of pharmaceutical benefits. These are vastly different for each item and you should seek legal advice in respect of these requirements. Commonly, there are also specific restrictions imposed by most of the items preventing you from relocating or opening a new pharmacy within close proximity of another pharmacy that already holds an approval for the supply of pharmaceutical benefits. In addition to the specific requirements and restrictions specified under each item, you must satisfy the following general requirements:

  • The proposed pharmacy premises are not approved premises. I.e. there is not already an approval for the supply of pharmaceutical benefits attached to the proposed pharmacy premises.
  • You must have the legal right to occupy the proposed pharmacy premises. This means that you must prove either that you own the proposed pharmacy premises or that there is a lease, licence, or agreement in place which allows you to occupy the premises.
  • The proposed pharmacy premises could be used for the purpose of operating a pharmacy under applicable local government and State or Territory laws relating to land development. It is therefore important that, before an application is made to the Department of Health, you have obtained a development approval or complying development certificate for the proposed pharmacy premises.
  • The proposed pharmacy premises would be accessible by the public. This does not have to be direct street access and can be evidenced by way of photographs of the entrances to the proposed pharmacy business and a clearly-scaled map.
  • Within 6 months after the day on which the ACPA makes a recommendation in relation to the application, you must be able to begin operating a pharmacy at the proposed premises.
  • The proposed pharmacy premises will not be directly accessible by the public from within a supermarket.

Key Takeaways If you are considering establishing a new pharmacy, changing the size of your existing pharmacy or relocating your pharmacy, it is important to consider all relevant rules and regulations that may apply to you. Failing to properly apply for approvals to the relevant State or Territory Authority and the Department of Health can have severe consequences, including disciplinary action being taken against you if you operate a pharmacy business without all necessary approvals in place. We advise that you engage professionals to assist you with your applications to ensure that you satisfy the requirements of the Rules and that all necessary supporting documents are in place and submitted with your applications. The ACPA has strict meeting schedules and failure to provide all required evidence and supporting documentation can result in your application being delayed by several weeks or even months. Long Saad Woodbridge has lawyers with excellent experience in all aspects of law relating to pharmacies and we look forward to assisting you. Please contact our experts, Stephanie Bellman and Peter Clinch for further information. Important Disclaimer: The content of this publication is general in nature and for reference purposes only. It is current at the date of publication. It does not constitute legal advice and should not be relied upon as such. Legal advice about your specific circumstances should always be obtained before taking any action based on this publication.  

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SMSF

  1. If you are not a resident of NSW and your estate is likely to be challenged when you die, do you need to keep your SMSF member benefits on your death from being part of your estate?
  2. If you are a single director and shareholder of the corporate trustee of the SMSF, ensure that operational and management decisions of the SMSF company trustee can continue to be made between the date of your death and before a grant of probate (for example, sell assets of the SMSF such as listed securities or land) – THIS CAN BE VERY IMPORTANT
  3. Ensure control of your SMSF is left in the hands of people you trust when you do not have that trust in the other members of the SMSF
  4. Manage who controls the SMSF after your death if the members of the SMSF are other than you and your spouse
  5. Provide for the ongoing control of your SMSF if you and your spouse are the only members, and you do not trust your spouse to control and manage the SMSF how you would like after your death 
  6. ​Provide for who controls your SMSF when you and your spouse are not resident in Australia and when you left Australia, you intended to be absent from Australia for more than 2 years
  7. ​Be bound to pay your SMSF member benefits on your death to a nominated person allowed by our superannuation laws, being your surviving spouse, your child or person with whom you are in an interdependency relationship
  8. ​Be bound to pay your SMSF member benefits on your death to your estate so it can then be gifted under your will to someone other than those permitted by our superannuation laws, being your surviving spouse, your child or person with whom you are in an interdependency relationship
  9. ​Ensure that your direction to the SMSF, about your pension reverting when you die to your spouse (or your children or someone with who you are in an interdependency relationship), is binding on the SMSF
  10. ​Ensure that the right to receive your SMSF pension benefits passes to your surviving spouse without your surviving spouse being able to cash all of the pension benefits before they die
  11. ​Pay your SMSF member benefits on your death in a tax effective way and your will to otherwise allow for what you want to happen with your assets when you die
  12. ​Provide a safety mechanism in your will for what happens if your SMSF member benefits are not paid as you planned
  13. ​If you have not made and do not want to make a binding death benefit nomination, allow your surviving spouse to pay all of your SMSF member benefits to themselves without being subject to challenge by your children
  14. ​Update its trust deed to ensure maximum flexibility in complying with the taxation and superannuation laws
  15. ​Change its trustee
  16. ​Comply with the superannuation laws about putting in place or updating an investment strategy
  17. ​Comply with the superannuation laws about borrowing money to purchase an asset
  18. ​Comply with the superannuation laws about leasing any of its business real property to a related party
  19. ​Comply with the superannuation laws about purchasing business real property from a related party including without paying market rates of stamp duty
  20. ​Comply with the taxation and superannuation laws when a party with whom the SMSF is making an investment or transacting, in some way, is not dealing with the SMSF at arm’s length

What is a testamentary trust?

A testamentary trust is any trust created under a will and it only comes into existence on the death of the willmaker.
  1. A testamentary trust is created where assets are given to a party:
    • on the condition that the party does something in return for the gift made to them; or
    • to control (ie the trustee) on certain terms and conditions for a range of beneficiaries, which can include the trustee.
  2. Normally, when speaking of testamentary trusts, people are referring to the latter of those 2.
  3. If you use a testamentary trust, instead of making gifts directly to a beneficiary for their personal benefit, you normally make them to a trust controlled by the beneficiary or another party, as trustee, for a class of eligible beneficiaries including the person to whom you made the gift.
  4. That trust is normally like a family discretionary trust.
  5. By making a gift to a trust, it can be used to:
    • protect against the waste of assets;
    • protect assets and assist a person with a disability or other special need;
    • protect against betrayal by a surviving spouse who does not pass the assets on in the way that was previously agreed;
    • protect assets in the case of bankruptcy and marriage breakdown and challenges to the will of a surviving spouse who remarries or against another beneficiary.
  6. The trust can be optional, so a gift can be taken either personally by the beneficiary or through the trust that the beneficiary can control (unless the willmaker wants to force a testamentary trust outcome on the beneficiary).
  7. Optional trusts permit flexibility in deciding which assets go into the trust and which do not.
  8. In the case of husband and wife wills, it is best to create a trust for each child so that control of a separate trust can eventually be passed on to each child after the death of both parents.  You can even set it up so that a testamentary trust can be created for each child of a child.
  9. In the case of a husband and wife, as the trustee, the survivor of them can control the trusts until the later death of both of them, when control can pass to each child for their own trust.
  10. Until the death of both the husband and wife, the survivor of them, their children and their families would each be an eligible beneficiary of those trusts (but each child would benefit from separate trusts).
  11. The trustee decides which eligible beneficiaries get any income or capital of the trust.
  12. After the later death of both the husband and wife, subject to the wording of the trust, each child will control the trust assets that are set aside for each child and the child then decides which beneficiaries of their trust will share in the income and capital of that trust.

Subject to any future tax changes, income on trust assets can be streamed tax effectively.  If you simply gift assets directly to your children for their use, tax effective income streaming is not possible and more tax will probably be paid as a result on the income from the investment of the gift.

Guardianship appointment

Does your guardianship appointment need to do any of the following?
  1. Appoint a substitute person as your guardian if for any reason the person you appoint cannot fill the role?
  2. Allow multiple guardians to act together or alone?
  3. Provide a mechanism for resolution if multiple people you appoint as your guardian cannot agree on something?
  4. Leave instructions that are binding on your guardian about end of life decisions, like remaining in your home as along as possible, dignity in death being important to you and if your doctor advises that administration of care is not going to do deliver an outcome, withholding care?
  5. Allow for organ donation?

Power of attorney

Does you power of attorney document need to do any of the following?
  1. Appoint a substitute person as your attorney if for any reason the person you appoint cannot fill the role?
  2. Provide that the powers of the person you appoint as your attorney only start when you lose your mental capacity?
  3. Provide that the powers of the person you appoint as your attorney continue if you lose your mental capacity?  This is often why you are doing a power of attorney document in the first place but if you want this to happen, your power of attorney document must state this.
  4. Permit your attorney to use their powers to benefit not just yourself but your spouse and children and possibly other family members and companies and trusts in which you have an interest?
  5. Allow multiple people you appoint as your attorney to act together or alone?
  6. Provide a mechanism for resolution if multiple people you appoint as your attorney cannot agree on something?
  7. Allow your attorney to delegate their authority if that is ever needed?
  8. Permit your attorney to manage your superannuation benefits?
  9. Permit your attorney to manage your digital assets?

Will

Does your will need to do any of the following?
  1. Manage assets given to a child where that child is a spend thrift and not good at managing money?
  2. Manage assets given to a child where that child suffers a disability and is not able to manage money?
  3. Protect assets given to a child where that child has a problem with mental illness, drugs, alcohol or gambling and not able to manage money well?
  4. Have a contract in it by which your spouse (also read spouse as a defacto) cannot change their will during your life without reference to you and after your death, without reference to your children?  This protects wealth for your children.
  5. Have a contract in it by which your spouse agrees to have a pre-nuptial agreement if 1 of you dies and the survivor has a new relationship?  This protects wealth for your children.
  6. Have an optional flexible testamentary trust structure that protects your assets after you die if the assets are given to your spouse and your spouse is a bankrupt when you die or becomes a bankrupt after you die?
  7. Have an optional flexible testamentary trust structure that protects your assets after you die if the assets are given to a child and your child is a bankrupt when you die or becomes a bankrupt after you die?
  8. Have an optional capital protected testamentary trust structure that protects your assets from Family Court claims after you die if assets are given to your spouse who re-partners after you die and later separates?
  9. Have an optional capital protected testamentary trust structure that protects your assets from Family Court claims after you die if assets are given to a child whose relationship breaks down?
  10. Have an optional capital protected testamentary trust structure that protects your assets after you die if you give assets to your spouse who re-partners after you die and your surviving spouse’s will is challenged by their new life partner because your surviving spouse’s will does not make adequate provision for the new life partner?
  11. Have an optional capital protected testamentary trust structure that protects your assets after you die if the assets are given to a child and the child’s will is challenged after they die because not enough provision is given by your child to their spouse?
  12. Give tax advantages to your surviving spouse and/or children in the use of the income from the investment of gifts that you make to them?
  13. Give your surviving spouse and/or children the option to access those tax advantages through a tax effective and flexible testamentary trust that comes into existence on your death?
  14. Make a gift to get equality between your children that evens things up if before you die you have given more to 1 or more children than you have to another or others of them?
  15. Stagger the time at which a child takes control of their gift under your will (eg 15% at 25, 35% at 30 and 50% at 25?  Until then, it can still be used for their benefit.
  16. Leave your superannuation entitlements to the person you want to leave them to and possibly tax effectively to your spouse, minor children, financial dependents or inter-dependents?

Note: Normally, this cannot happen until those superannuation entitlements are paid by the superannuation fund trustee to your legal personal representative (ie your executor) when it is only then that they form part of your estate.  A binding death nomination is what is required to force your superannuation entitlements to be paid to your executor and then your will can provide for what happens next with them.

Which trust service to use?

If you want your estate planning to help you manage the risks that relate to the passing of wealth on death or to allow your beneficiaries to tax effectively use the wealth that you give to them, you want our standard service (testamentary trust will), not our simple service (non testamentary trust will).

Our Standard service (testamentary trust will) deals with risks 3 to 7 of the 7 risks to the passing of wealth on death

Do any of these apply to you?

Risk 3 – SPECIAL NEED of a beneficiary – what if an intended beneficiary develops a drugs, alcohol, gambling or mental illness problem before they take control of their gift?

Risk 4 – BANKRUPTCY of a beneficiary – what if your intended beneficiary is bankrupt when you die or becomes a bankrupt after you die having inherited assets from you?

Risk 5 – BETRAYAL by surviving partner – will your surviving partner change their will after your death and disinherit your children or other intended beneficiary?  Will they give the wealth away?

Risk 6 – DIVORCE of a beneficiary – what if a relationship of a beneficiary breaks down (including a new relationship of your surviving partner after you die or a new relationship of a child)? Will the assets that you leave them be exposed in a claim by their partner?

Risk 7 – DEATH of a beneficiary – What if a beneficiary dies and their partner or children challenges their will as the deceased has not made adequate provision for their surviving partner or children?

Will the assets that you intend to leave your surviving partner or children be exposed in a claim by their partner or children?

If you need a solution for risks 1 and 2, you will need to discuss that with us separately.

Risk 1 – SPENDTHRIFT – what if an intended beneficiary is not good at managing money and you want to protect them against that?

Risk 2 – SPECIAL NEED of a beneficiary – what if an intended beneficiary has a physical and/or intellectual disability that means they are not able to manage the wealth themselves?

TAXATION

Our testamentary trust will service does the following things for you:

  1. Gives your surviving spouse and children or other intended beneficiary tax advantages after you die in the using of the personal wealth that you want to leave to them.
  2. Gives your surviving spouse and each child or other intended beneficiary the option after you die to access those tax advantages through a tax effective and flexible trust that can come into existence on your death.
  3. Gives your surviving spouse and each child or other intended beneficiary the option after you die to access those tax advantages through a tax effective and capital protected trust that can come into existence on your death.

ADDITIONAL BENEFITS

Our testamentary trust will service also does these further things for you:

  1. Makes an allowance after you die that may be required to get equality between your children because during your life you have given more to one or more of them than to the others.
  2. Transfers control of your companies and trusts after you die to your surviving spouse and eventually to your children but so that a majority of your children cannot do the wrong thing by a minority of them, where decisions need to be made by unanimous resolutions.
  3. Staggers the timing for the passing of control after you die of the gifts you intend for your beneficiaries so that the beneficiaries do not get control of too much wealth too soon.
  4. Gives you the knowledge of what housekeeping needs to be done so that you can make sure that assets pass as you want and you can maximise the risk and taxation benefits of using testamentary trusts after you die.

If you don’t want the above things from your estate planning, our non testamentary trust will service and more cost effective estate planning solution will do what you need.

If you are undecided about which of our services to use, as a guide, if you have between $1,000,000 and $2,000,000 of personal wealth, the risk management and taxation benefits that form part of our testamentary trust will service provide a very powerful estate planning solution.  That is a guide only, as amounts of up to $1,000,000 can also do that.  Those amounts include wealth that may arise from superannuation, including life insurance inside superannuation and they include wealth that may arise from life insurance from outside of superannuation.

The 7 risks of effective estate planning

The 7 risks in effective estate planning are the 3S’s, 2B’s and 2D’s.

Risk 1

SPENDTHRIFT – what if an intended beneficiary is not good at managing money and you want to protect them against that?

Risk 2

SPECIAL NEED of a beneficiary – what if an intended beneficiary has a physical and/or intellectual disability that means they are not able to manage the wealth themselves?

Risk 3

SPECIAL NEED of a beneficiary – what if an intended beneficiary develops a drugs, alcohol, gambling or mental illness problem before they take control of their gift?

Risk 4

BANKRUPTCY of a beneficiary – what if your surviving spouse, child or intended beneficiary is bankrupt when you die or becomes a bankrupt after you die having inherited assets from you?

Risk 5

BETRAYAL by surviving spouse – will your surviving spouse change their will after your death and disinherit your children or other intended beneficiary?

Risk 6

DIVORCE of a beneficiary

What if your surviving spouse forms a new relationship and it breaks down?

Will the assets that you intend to eventually pass to your children be exposed in a claim by your surviving spouse’s new partner?

What if a relationship of your child or other nominated beneficiary breaks down? Will the assets that you leave them be exposed in a claim by the partner of your child or intended beneficiary’s partner?

Risk 7

DEATH of a beneficiary

What if your surviving spouse forms a new relationship and on their death, their new partner challenges their will as your surviving spouse has not made adequate provision for their new partner?

Will the assets that you intend to eventually pass to your children be exposed in a claim by your surviving spouse’s new partner?

What if your child dies and their partner challenges their will as they have not made adequate provision for them? Will the assets that you leave them be exposed in a claim by your child’s partner?

Instead of getting worked up about the 7 risks of passing wealth on death and spending a lot of time talking about things that don’t matter to you, we find the ICADI acronym a useful tool.  It goes like this:

  • IDENTIFY it – what is the risk.
  • CARE – do you care about it?  If not, forget about it and move on. If yes, does it concern you enough to want to do something about it?
  • ANALYSE – if you do care enough to do something about it, you need to analyse the solutions to deal with it.
  • DECISION – after knowing what the solution is and what you can do about it, are you prepared to restrict your intended beneficiaries as is required to protect against the risk?
  • IMPLEMENT – if you are, the solution can be put in place.

The 7 rules of effective estate planning

We suggest you use these rules unless there is a good reason not to. The EATSTYR acronym is how we remember them.

Rule 1

The golden rule is to manage EXPECTATIONS / EDUCATION.  When the time is right, you should tell your family what you have done and why to avoid unexpected outcomes, which are a very common cause of disharmony in managing wealth after a death.  Tell them and tell them often, as people have a great capacity to forget things.

Rule 2

There is no correct ANSWER – it is about making informed decisions.

Rule 3

TRUST MODEL – unless there are good reasons not to, trust those that will be in control of your wealth while administering your estate if you lose your capacity or when you die. 

Also, trust those that you will give your wealth to when you die to get it right.

Rule 4

We only hear of the bad cases about the managing and passing of wealth on loss of capacity and death – do you want to box at SHADOWS?  Normally it happens very smoothly, so why complicate things on the basis of what is not likely to happen?

Rule 5

Keep your will as flexible as possible – estate planning is as much as possible about creating flexibility and TAX planning opportunities unless there are reasons not to.

Rule 6

There are hundreds of YEARS of law that relate to the estate planning process and so we do not need to be too prescriptive about how we want it all to work unless the plans require something more specific (eg the application of capital and income for the benefit of a minor beneficiary where the beneficiary’s parents die prematurely).

Rule 7

Estate planning is not set and forget.  Don’t try to be too long range.  Regularly REVIEW your circumstances and documents.  Each year when you do your tax is a good reminder for this incredibly important need.

Despite this, our commitment to you is to give you something that is quite long range providing your circumstances don’t change substantially.

The 5 stages of effective estate planning

There are normally 5 stages to effective estate planning.

Stage 1

The Fact Find

This is where you tell your lawyer about yourself (and where relevant, your family) so that your lawyer can make sure that when you lose your capacity or die, your assets will be managed / passed in the way that you want – this includes telling your lawyer what are your:

  • personal assets – those held in your personal name or jointly with another party such as your home, shares, bank accounts, personal life insurances outside superannuation; and
  • non personal assets – those that you don’t own personally such as in a company, trust or superannuation fund, including life insurances held inside superannuation.

Stage 2

Your power of attorney and guardianship appointment

Stage 2 is potentially going to be more important to you much earlier than your will.

This is where you provide for what happens if you lose your mental capacity, by setting up an enduring power of attorney and guardianship appointment.

Stage 3

What happens when you die, including with your assets

In this stage, you tell your lawyer what you want in your will including what you want to happen with your assets when you die.

At this stage, you should not worry about the risks that are dealt with in stage 4.  Just say what you want to happen with your assets when you die and then in stages 4 and 5, you can work out how to make it happen.

Stage 4

Shaping the estate plan and the will

In stage 4, you tell your lawyer how to structure what you want to happen when you die.  You will normally choose whether you want testamentary trusts and if so, whether you want asset protection measures included in them.

This stage is all about how testamentary trusts and other protective measures can save tax and protect assets against the risks that need to be considered when passing wealth on death.  See the risks referred to later in this document and in separate documents that we can supply that will explain the risks.

Stage 5

Your housekeeping

You need to ensure that all of your assets [personal assets and non personal assets] and the entities that own the non personal assets are structured in a way that will permit your wealth to pass as you intend when you die.  In this stage, your lawyer can tell you what needs to be done to make this happen.

Simply having a will doesn’t mean that assets pass as you want and need them to.  You still need to do your housekeeping, particularly if you want to maximise the tax saving and asset protection opportunities that can be provided to you with a well structured will and estate plan.

What is effective estate planning?

Learn the difference between effective estate planning and leaving it to chance.

Effective estate planning is simply:

  • effectively preparing for your loss of mental capacity before you die by setting out:
    • who is to manage your assets; and
    • what is to happen with your personal care; and
  • effectively preparing for what is to happen when you die, particularly with your wealth.

Effective estate planning is about much more than preparing a simple document from the post office or newsagent.

Effectively preparing for your loss of capacity and death is about much more than purchasing and signing an online document or a $100 document kit from the newsagent.

Every day you protect and care for yourself and your family.  If you want to protect and care for your family, their assets and their future if you lose your capacity or die, you need an effective estate plan.

Apart from signing a carefully considered will, power of attorney and guardianship appointment, an effective estate plan minimises the risks to your family’s wealth and/or maximises the taxation benefits for your family if you lose your capacity or die.  That is what our effective estate planning service will do for you.

You will not be able to do those things by purchasing and signing an online will, power of attorney and guardianship appointment or a $100 document kit from the newsagent.